Setting Up PYREXA in Under 60 Seconds: The Owner's Guide

PYREXA was designed around a single constraint: setup should never take longer than the average hold time of a business phone call. That target is 60 seconds. In practice, most users finish in under 45. This guide walks through the three-step onboarding process, then covers how to customize Pyrexa AI’s behavior, connect your existing tools (Google Calendar, your CRM, Stripe), and forward your business line so PYREXA goes live the moment you’re ready.

Step 1: Type Your Business Name

When you first sign into PYREXA, you see a single input field. Type your business name and press Enter. Behind the scenes, PYREXA's discovery engine cross-references your business against Google Business Profile, Yelp, industry directories, and your website to assemble a comprehensive profile. It extracts your operating hours, service offerings, location details, review sentiment, insurance or payment information, and frequently asked questions.

This auto-discovery step is what makes sub-minute setup possible. Instead of asking you to manually configure dozens of parameters, PYREXA infers them from publicly available data and presents them for confirmation. The accuracy rate across our user base is 94% — meaning most businesses confirm the profile without making a single edit. For the remaining 6%, adjustments typically take under 30 seconds.

Step 2: Preview Your AI Receptionist

Before going live, you can hear exactly how your AI receptionist will sound. PYREXA generates a preview call where the agent greets you by your business name, answers a sample question about your hours, and demonstrates its conversational style. You can select from multiple voice profiles — warm and conversational, crisp and professional, or calm and reassuring — and test each one in real time.

The preview is not a canned demo. It uses your actual business data. If you run a veterinary clinic, the agent will reference your specific services and hours. If you run a law firm, it will discuss your practice areas and consultation process. This is a live interaction with the same model that will answer your calls in production.

Step 3: Forward Your Number

The final step is call forwarding. PYREXA provides carrier-specific instructions for all major providers. The process varies slightly by carrier, but the general pattern is the same: dial a short code from your business phone, enter the PYREXA number, and you are live. Here are the most common carriers:

• AT&T: Dial *61* followed by the PYREXA number, then #
• Verizon: Dial *71 followed by the PYREXA number
• T-Mobile: Dial **61* followed by the PYREXA number, then #
• VoIP (RingCentral, Vonage, Grasshopper): Configure in the admin portal under call forwarding rules

Most businesses use conditional forwarding — calls route to PYREXA only when the line is busy or unanswered after a set number of rings. This keeps human staff as the primary point of contact while ensuring that no call ever goes to voicemail.

Customize Without Code

Once your agent is live, every adjustment happens in the PYREXA dashboard — no engineering required. The most common edits owners make in the first week:

• Rename Pyrexa AI or Max to match your brand voice (Olivia, Mia, Jameson, etc.).
• Edit the greeting script — default is warm and brand-safe; you can make it concise, energetic, or fully custom.
• Switch primary language between English, Spanish, French, German, and Portuguese; auto-detection handles mid-call switches.
• Toggle calendar booking on or off — if you’re not on Google Calendar yet, Pyrexa AI takes a callback request instead.
• Add “hard questions” that should always escalate to a human (legal, medical, billing complaints, etc.).

Changes hot-reload between calls — no redeploy, no restart, no waiting period.

Connect Your Existing Tools

Every PYREXA plan ships with Google Calendar booking, the built-in Pyrexa CRM, and the Playwright Universal Runner — a JSON-driven browser automation that connects to any CRM with a web UI, regardless of whether they expose a public API. Native integration coverage today includes:

• Calendars: Google Calendar (OAuth), Calendly, Acuity, Mindbody.
• CRMs: HubSpot, Salesforce, Pipedrive, Zoho, Close, Monday, Attio, Copper, Freshsales, Insightly, ActiveCampaign, Keap.
• Vertical systems: Dentrix, Epic, ServiceTitan, Clio.
• Payments: Stripe (built in for billing) and via dashboard for taking deposits over the phone.

For systems not on the list, our Playwright runner can be configured by our team to drive the target portal as if a human staff member were doing it — no API or webhook required from the vendor.

“The whole point of PYREXA is that the AI does the connection work for you. If a human at your front desk can use it, Pyrexa AI can use it.”

— PYREXA Product Team

Common Questions

What happens during auto-discovery?

PYREXA queries public data sources — your Google Business Profile, website, review platforms, and industry directories — to build a knowledge base for your agent. No private data is accessed. The entire process takes 3 to 8 seconds depending on how much public information is available.

How fast is it live?

The moment you configure call forwarding, your PYREXA agent is live. There is no provisioning delay, no review queue, and no approval process. The agent begins accepting calls immediately. Most users make their first test call within 90 seconds of creating an account.

Can I update the agent after it's live?

Yes. Changes to greetings, voice profiles, routing rules, or knowledge base entries take effect in under 5 seconds. There is no need to redeploy or restart. The agent hot-reloads its configuration between calls.

For the full integrations directory, including the Playwright Universal Runner playbooks for each supported CRM, visit our integrations page.